The Flexi Group is a collection of beautifully designed flexible workspace brands with spaces across Asia Pacific and Australia. Our brands include The Hive, Common Ground and The Cluster, each bringing our community a unique member experience. We build, nurture and expand a community of professionals, serving as a hub for connection and collaboration for businesses. Our mission is to inspire meaningful connections by building a second home where members become friends, and ideas become reality. We’re looking for people who want to make a meaningful impact on people’s workplace experience and someone who thrives in a collaborative setting. Take the next step in your career, join The Flexi Group’s dynamic team and become a part of the community.We are looking for an ambitious and driven Assistant Finance Manager whose values align with our TEAM; standing for Together, Extra-mile, Accountable and Mindful. The Assistant Finance Manager works closely with the senior Finance team and Operations team to help with administrative and financial tasks, including invoicing, budget drafting, issuing purchase orders, and implementing and managing processes. The core focus of the team is to maintain the financial health of the business, and it's the Assistant Finance Managers role to create financial reports and support the Finance manager in any needed tasks.ROLE AND RESPONSIBILITIES
Monitor daily operations of accounting and financial reporting functions ensure accounting transactions are recorded timely and accurately for month-end closing both CG & Hive
Perform daily accounting duties including: bookkeeping, bank reconciliation and the identification of discrepancies.
Prepare Manual Journal Entries for prepayments, deferred income, accruals and intercompany back charge.
Prepare monthly leases posting in accordance with IFRS 16 and process FA depreciation posting.
Prepare for month end closing by updating monthly management account and analyse month-to-month financial performance.
Process vendor’s invoice, utility bill, telco bill, petty cash & etc (ensure all purchases adhere to approval matrix and documents are completed).
Process payment on a weekly basis and monitor cashflows (vendor payment, payroll, tax and etc).
Process bill run on a monthly basis for recurring invoice & handle daily invoice or member deposit request from ops team.
Update monthly actual cashflow paid out and forecast for following cycle.
Update weekly AR report.
Coordinate with Ops team on upcoming repair & maintenance according to budget
Prepare monthly tax filing
Liaise with auditors in completing year-end audit and collating requested documentation.
Liaise with banker on bank matters.
Handle day-to-day collaborations between department (operations, HR, etc).
Perform ad hoc assignments as required.
Requirements
Four years experience in a customer-facing leadership position, ideally within sales and operations.
Personable with strong verbal and written communication
Exceptionally organised with the ability to multitask
Thrives under pressure and solution-oriented
University Degree is an advantage
Proficient in basic computer skills
Strong business and commercial acumen
Prior experience in co-working, real estate, or startup business would be an advantage
Fluent in English
Benefits
Competitive salary reflective of your growth
Variety of discounts across our growing industry partners
A comprehensive training academy to support your growth and longevity with us
Education allowance to support external training
A fun, dynamic working environment, working with a diverse, world-class team
Regular team and community events based on our four event pillars; Business, Community-building, Entertainment and Wellness
An extra day of leave to celebrate your birthday
An annual dedicated day to volunteer at a charity of your choice
Two days Flexcation a year, used to extend your time away by working in any of The Flexi Group locations
WE ARE AN EQUAL-OPPORTUNITY EMPLOYERWe are committed to creating an inclusive, respectful environment that embraces individuality and talents. All appointments and promotions are made on the basis of performance and ability. We are committed to the continued development of our teams' personal skills and business acumen. All team members will be treated fairly and unbiasedly and given every encouragement to reach their potential.
