Company DescriptionShiji Group provides software solutions and services for the hospitality, food service, retail and entertainment industries, ranging from hotel management solutions, to food and beverage and retail systems, payment gateways, data management, online distribution and more. Founded in 1998 as a network solutions provider for hotels, and later changed to a software provider for the whole consumer market, Shiji Group today comprises 5,000 employees in 80+ subsidiaries and brands, serving over 91,000 hotels, 200,000 restaurants and 600,000 retail outlets. Shiji is committed to connecting the global business of hospitality. We provide an integrated suite of technological solutions that empower hotel, retail, food, and entertainment companies to better connect with their guests.Job DescriptionPOSITION OBJECTIVE
This role will focus on finance and back up some administration tasks related to a specific business unit.
The position will both oversee the company's financial operations and reporting.
The role will assist in many aspects of the financial operation of a business, including assisting with budgeting, payroll, and business planning. Ensure that records across financial departments are accurate.
JOB RESPONSIBILITIES
Prepare, analysis and submit of monthly, quarterly, and yearly closing of accounts and financial reporting.
Prepare monthly schedule after closing.
Ensure compliance to regulatory, statutory policies, company policies and procedures.
Ensure compliance and accuracy for handling finances and accounting, maintain records for accounts payable and receivable, general ledger, inventory and payroll and revenue recognition in sales and COGS.
Prepare yearly budget and analysis actual costs incurred compared to the budget.
Compute and submit monthly commission payment for all sales staff to management for approval and process payout
Processing invoices for sales of equipment, software and services to debtors. To include checking invoices for accuracy, identifying and resolving problems and entering data into Navision.
Processing of recharge invoices related to project to customer and recharge Shiji invoice for intercompany transactions. To include gathering all the supporting documents to attach in the invoice and send invoice to customer and intercompany (subsidiary/related party of Shiji)
Follow up on AR due with Collection team. Escalating problems to GM.
Manage revenue & cost matching for projects.
Prepare Purchase Order for the goods/services related to the project.
Record in all daily payments & receipts, petty cash, general journals and stock status (stock take) and evaluation (where applicable)
Review and approval all staff expenses claim in Zoho Expenses and complete postings in NAV (accounting systems).
Maintain petty cash float and arrange re-imbursement with updated listings
Process monthly payroll (included calculation of superannuation and other related employee tax)
Maintain Balance Sheet account reconciliation in related to AR, Sales & Cost, ie. Account Receivable, Deferred Cost Software Subscription, Reimburse-able Expense account, Deferred Revenue HW, SW, Services and other related accounts.
Send intercompany balance to subsidiary/related company quarterly and prepare intercompany transactions & balance schedule for quarterly report.
Annual preparation of schedules for external audits and liaise with external auditors for full set accounts, Intercompany Confirmation, Related Party Transactions, etc
Monthly/Quarterly/Annual Tax preparation and liaise with external tax-advisors
Liaise with Corporate Secretary on all resolution to be passed and all supporting document to be provided.
Prepare employment/commission contracts.
Prepare employee checklist for new staff.
Prepare requisition for laptop and other office equipment required by new staff.
Update HR systems for all new staff
Onboarding of new staff and Off boarding of resigned staff.
Office duties include filing, archiving, and photocopying when necessary.
Communicating problems to the appropriate Manager.
Maintaining a clean and orderly work environment.
Perform other duties as requested or as deemed appropriate.
Back up admin manager for day-to-day office administrative
QualificationsDESIRED EXPERIENCE AND SKILLS
Degree in Accountancy from a recognized Institution
Hold a certificate issued by the Ministry of Finance
Min. 3-5 years relevant working experience
Familiar with Local Financial reporting standards, corporate tax, GST/VAT/SST requirements, Superannuation regulations, employment act etc.
Knowledge of full set of accounts
Fast learner, meticulous and able to work independently with minimum supervision.
A team player with good interpersonal and communication skills.
Able to write and speak English
Proficient in MS Office application
Familiarity with accounting systems like DYN NAV will be an added advantage
